MyNextCompany, tradename for ClearSource SPRL, is committed to protecting your privacy and providing you with a positive experience on our websites and in using our services (the “Services”).

This Privacy Policy applies to our website and Services that link to or reference this Privacy Policy and describes how we handle personal information (such as your name, e-mail address, company name, address, phone number, and other information about yourself) and the choices available to you regarding collection, use, access, and how to update and correct your personal information. Personal information can also include information about your level of happiness at work, point of frustration on current job as well as point of interest about next working place environment.

If you surf our website and/or use our Services, you consent to the collection, use and sharing of your personal data in accordance with this Privacy Policy.

Our websites provide links to other websites. We do not control, and are not responsible for, the content or practices of these other websites. Our provision of such links does not constitute our endorsement of these other websites, their content, their owners, or their practices. This Privacy Policy does not apply to these other websites, which are subject to any privacy and other terms they may have.

ClearSource SPRL, operating under the tradename MyNextCompany, having its registered office at 94 Gulledelle, 1200 Brussels, is registered with the Central Database for Enterprises as number 876.098.555 (Belgium Legal Persons Register) (hereinafter referred to as “MyNextCompany”). MyNextCompany is the data controller of your personal data.

Topics:

  • What information do we collect about you?
  • How will we use the information about you?
  • How will we process personal information received from an employer?
  • How do we share information?
  • The legal basis for processing your personal information
  • Marketing
  • Access to your information and correction
  • Cookies
  • Changes to our Privacy Policy
  • How to contact us?

What information do we collect about you?

We collect information when you apply for an open job opening on our website, send us your CV, complete surveys or forms; when you provide feedback or when you subscribe to certain services. Website usage information is collected using cookies, pixels and tags and refers to information about your computer hardware and software; and your visits to this website including but not limited to your IP address, geographical location, browser type, domain names, internet service provider (ISP), referral source, length of visit and pages viewed (e.g. HTML pages, graphics, etc.), operating system, clickstream data, access times and referring website addresses.

We also use chatbot (i.e a computer program designed to simulate conversation with human users) and forums available on our website to collect information about you. Kindly be informed that use of our chatbot, and subscription to our newsletter via the chatbot or otherwise, imply your explicit consent for us to collect and process your personal information, in accordance with this Privacy Policy and applicable laws.

Please keep in mind that if you directly disclose any information through our forums, this information may be collected and used by others. We will correct or delete any information you have posted on the websites if you so request.

We also collect information from third parties (i) from partners with which we offer co-branded services or engage in joint marketing activities (ii) that is available on the internet, such as from Facebook, LinkedIn, Twitter and Google, or (iii) publicly available information that we acquire for instance from service providers.

Our websites include social media features, such as the Facebook Like button and Widgets, such as the Share This button or interactive mini-programs that run on our websites. These features may collect your IP address, which page you are visiting on our sites, and may set a cookie to enable the feature to function properly. Social media features and Widgets are either hosted by a third party or hosted directly on our websites. This Privacy Policy does not apply to these features.  Your interactions with these features are governed by the privacy policy and other policies of the companies providing them.

Our websites are not intended for or targeted at children under 18, and we do not knowingly or intentionally collect information about children under 18. If you believe that we have collected information about a child under 18, please contact us via this form, so that we may delete the information.

How will we use the information about you?

We may use your personal information for the purposes of operating our business, delivering, improving, and customizing our website and Services, sending marketing and other communications related to our business, and for other legitimate purposes permitted by applicable law.

Some of the ways we may use personal information from a job seeker/candidate and/or an employer include (non-limitative):

  • keeping a candidate updated of possible vacancies which might be of interest to the candidate
  • keeping an employer updated about potential candidates who might be of interest to the employer
  • allowing the candidate to be contacted by potential employers as well as by MyNextCompany itself
  • providing the candidate and employer with a newsletter subscription offer
  • managing a job application
  • delivering Services
  • fulfilling contractual obligations.

We gather information and statistics about any and all visitors (not limited to candidates and employers) to our website for the following (non-limitative) purposes:

  • to respond to queries via our chatbot or otherwise
  • to maintain our business relationship, where you are a user of our website, an employer or a candidate
  • to enable the use of certain features of our Services
  • to analyze, support, improve and personalize your experience. In order to provide you with personalized content on our website, with more relevant communication in our emails, and with a tailored service, we track and record your user’s usage and interaction with our website and emails
  • to send marketing communications.

The information related to your computer hardware and software is used by us for the operation of the Services, to maintain quality of the Service, and to provide general statistics regarding use of the MyNextCompany website. For these purposes, we do link this automatically-collected data to your personal information.

We may post customer testimonials and comments on our websites, which may contain personal information. We obtain each concerned person’s consent via email prior to posting the name and testimonial.

All the information collected will be saved in MyNextCompany’s database files. These files are the sole property of MyNextCompany and are accessible only by qualified MyNextCompany employees, in compliance with our security procedures, and only to the extent necessary for the provision of the Services.

How will we process personal information received from an employer?

All personal information provided by MyNextCompany’s clients shall be processed by MyNextCompany as per applicable data protection laws and based on documented instructions of the clients.

How do we share information?

We may share your personal information with third parties for the purposes of operating our business, delivering, improving, and customizing our website and Services, sending marketing and other communications related to our business, and for other legitimate purposes permitted by applicable law or otherwise with your consent.

We may share personal information in the following ways (non-limitative):

  • With business partners, service vendors, authorized third-party agents, or contractors to provide a Service or transaction. Examples include, but are not limited to: hosting websites, assisting with sales-related efforts or post-sales support, and providing customer support.
  • In connection with, or during negotiations of, any merger, sale of company assets, consolidation or restructuring, financing, or acquisition of all or a portion of our business by or to another company.
  • In aggregated and/or anonymized form which cannot reasonably be used to identify you.
  • If we otherwise notify you and you consent to the sharing.
  • To MyNextCompany clients and/or prospects who have vacancies for jobs. 

We also contractually require that our suppliers protect such information from unauthorized access, use, and disclosure. The Internet, however, cannot be guaranteed to be 100% secure, and we cannot ensure or warrant the security of any personal information you provide to us.

In order to provide the Services, MyNextCompany may share your information with third party companies that could potentially be interested in your professional qualifications. We may also employ a third-party service provider to help us record, store and analyze this information to determine how we might best deliver the engagement. 

It is possible that we will need to disclose information about you when required by law, subpoena, or other legal process or if we have a good faith belief that disclosure is reasonably necessary to (1) investigate, prevent, or take action regarding suspected or actual illegal activities or to assist government enforcement agencies; (2) enforce our agreements with you, (3) investigate and defend ourselves against any third-party claims or allegations, (4) protect the security or integrity of our Service (such as by sharing with companies facing similar threats); or (5) exercise or protect the rights and safety of  MyNextCompany.

We may also share your personal information with third parties who perform functions on behalf of MyNextCompany and provide services to us such as:

  • professional advisors, including but not limited to our accountants and lawyers
  • data analytics providers
  • IT consultants carrying out testing and development work on our business technology systems.

To the extent that any personal information is provided to third parties outside the European Economic Area (EEA), or who will access the information from outside the EEA, we will ensure that approved safeguards are in place, such as the approved Model Clauses provided by the European Commission or the EU/US Privacy Shield.

We will retain your personal information as needed to fulfill the purposes for which it was collected. We will retain and use your personal information as necessary to comply with our business requirements, legal obligations, resolve disputes, protect our assets, and enforce our agreements.

The legal basis for processing your personal data

Under the General Data Protection Regulation (GDPR), the main grounds that we rely upon in order to process personal data from website users, employers and candidates are the following:

a. Necessary for entering into, or performing, a contract – in order to perform obligations that MyNextCompany undertakes in providing a Service to you, or in order to take steps at your request to enter into contract with us, it will necessary for us to process your personal data. (Kindly be informed that applying for an open job opening on our website or otherwise implies entering into contract with MyNextCompany)

b. Necessary for compliance with a legal obligation – MyNextCompany is subject to certain legal requirements which may require processing of your personal data. We may also be obliged by law to disclose your personal data to a regulatory body or law enforcement agency

c. Necessary for the purposes of legitimate interests – either MyNextCompany, or a third party, will need to process your personal data for the purposes of our (or a third party’s) legitimate interests, provided we have established that those interests are not overridden by your rights and freedoms, including your right to have your personal data protected.  Our legitimate interests include responding to requests and enquiries from you or a third party, optimizing our website and customer experience, informing you about our products and services and ensuring that our operations are conducted in an appropriate and efficient manner

d. Consent – in some circumstances, MyNextCompany may ask for your consent to process your personal data in a particular way.

Marketing

We do not share personal data with third parties for their direct marketing purposes without obtaining your prior consent.

Access to your information and correction

If at any point, you believe the information we process on you is incorrect you can request to see this information and even have it corrected or deleted free of charge. However, in case of abusive requests, MyNextCompany may charge you a reasonable fee. You also have a right to revoke your consent about MyNextCompany processing your personal data. Please note however that it will prevent MyNextCompany from providing you with the Services.

If you wish to raise a complaint on how we have handled your personal data, you can contact our dedicated team via this form. If you are not satisfied with our response or believe we are processing your personal data not in accordance with applicable laws you can complain to the Belgian Privacy Commission (https://www.dataprotectionauthority.be/).

Cookies

Cookies are text files placed on your device to collect standard internet log information and visitor behavior information. This information is used to track visitor use of the website, to compile statistical reports on website activity and to display advertising on third party websites.

You can set your browser not to accept cookies. However, in a few cases some of our website features may not function as a result. To find out more about how we use cookies on our website and how to manage your cookie preferences please see our Cookie Policy.

Changes to our Privacy Policy

We keep our Privacy Policy under regular review, and we place any updates on this webpage. This Privacy Policy V2 was last updated on 3rd July 2019.

How to contact us

Please contact us via this form if you have any question about our Privacy Policy or the information we hold about you.